Centrally Archive, Compliantly Manage and Quickly Access Large Volumes of Data From Popular Digital Communications Channels
6 Million
Messages/day continuously captured by Top 3 consulting firm
1 Platform
To manage all data obligations: legal, regulatory, operational
4 Million
Emails/day continuously captured by Top 3 U.S. health insurance company
Organizations are challenged by a growing number of digital communications channels, legal and regulatory record retention, data privacy and security requirements. Compliantly collecting, retaining and managing growing volumes of data from multiple channels in a timely manner is increasingly important and difficult without the proper tools. Archive360’s digital communications governance and archivingsolution brings together digital communications from popular applications and legacy email archives into a platform that:
- Ensures the correct data is compliantly captured and managed, to meet regulatory obligations
- Consistently manages data classification, processing, storage, entitlements, retention and disposition
- Reduces storage and administration costs, freeing up operational space and IT resources.
- Reduces cybersecurity, data privacy, preservation, and compliance risks
- Provides cross-system visibility and control over data retention, disposition and legal holds
- Accelerates e-discovery with advanced search and search refinement capabilities across multiple channels
- Provides case management, tagging and annotation capabilities
- Ensures data defensibility with a complete audit trail and proof of disposition
Unified Governance of Data From Communications Channels
THE SOLUTION
Digital Communications Governance and Archiving
Efficiently and cost-effectively meet your data management compliance, legal, and business objectives.
Policy-Driven Compliance
and Savings
Automatically archive conversations and data from operational systems to ensure your classification, storage, entitlement, retention, supervision, preservation/legal hold, and disposition policies are consistently and efficiently enforced enterprise wide. Take the data management burden off content owners and IT support and increase productivity, reduce costs, mitigate risks, and drive better business decisions.
Accelerate Data Discovery at Scale
Quickly find relevant communications you are entitled to see in a single search across petabytes of data aggregated from multiple systems. The Archive360 platform’s unique class-based data architecture and advanced search and refinement capabilities enable fast and efficient searches across diverse data sets. When interactions happen across multiple channels such as email, Slack and Zoom, you can see the entire conversation in context as a topic originally raised in email is further discussed over a week in Slack and Zoom.
- Metadata-only indexing for faster, more cost-effective results
- Full content indexing where needed
- Exact match, any term, proximity, spelling variations, search within search
- Preview 100+ formats
Defensibly Manage Data
Data can be stored in the correct geolocation to ensure data sovereignty compliance and on immutable (WORM) storage to prevent tampering and ensure authenticity. All interactions with archived data, including metadata, disposition approval workflows, and retention overrides are logged to provide a complete audit trail and proof of disposal so legal and compliance personnel can easily demonstrate policy enforcement and record authenticity.
Unmatched Options for Protecting Your Data
Security by design and default
True Zero-Trust Security
Although many applications claim to follow zero-trust, least privileged principles, the fact is some “privileged users” have full access to all their features, functionality, and data. A compromised privileged user account is the most common point of entry leading to a data breach. By archiving data to Archive360’s platform, you remove privileged user access to the data. Even Archive360 administrators don’t have access to the data unless explicitly entitled.
Precise Access Controls
Access to archive functionality and its underlying data is controlled by roles, and access to data is further controlled by custodian, data type, eDiscovery case status, time, device, and other attributes. Attribute-Based Access Controls (ABAC) give you much greater leeway to refine the circumstances under which data can be accessed than just Role-Based Access Controls (RBAC). Open API’s enable users to access and act on archive data from within leading applications such as Microsoft 365 and Exterro eDiscovery
Data Security and Multi-Level Entitlement Through Encryption
Vendors of most data management platforms control your tenant’s encryption keys. Some enable you to manage your tenant encryption keys yourself. Only Archive360’s Security Gateway enables you to manage the keys in an environment apart from your data in the cloud, so if hackers gain access to your data, they cannot decrypt it. It also enables you to control access to files and redact or mask specific fields through data classification-driven encryption.
