Microsoft Teams Data Storage
1:1 Group Chat
Chat
Users Exchange Online Mailbox
Files Shared
OneDrive
Online images, emojis and stickers
Media Services
Channel Collaboration
Chat
Users Exchange Online Mailbox
Files Shared, OneNote & Wiki
SharePoint
Online images, emojis and stickers
Media Services
Private Channel Collaboration
Chat
Users Exchange Online Mailbox
Files Shared, OneNote & Wiki
SharePoint
Online images, emojis and stickers
Media Services
Channel Meetings
Chat
Users Exchange Online Mailbox
Files Shared, Notes (Wiki), Meeting Recording
SharePoint
Online images, emojis and stickers
Media Services
Private Meetings
Chat
Users Exchange Online Mailbox
Files Shared, Notes (Wiki), Meeting Recording
OneDrive
Online images, emojis and stickers
Media Services
Private Channel Meet Now Only
Chat
Users Exchange Online Mailbox
Files Shared
OneDrive
Online images, emojis and stickers
Media Services
Voice Calls
Chat
Users Exchange Online Mailbox
Call Recording
OneDrive of person initiating recording
N/A
Easily Capture, Manage, And Review Microsoft Teams Communication And Content
Archive360 FastCollectTM for Microsoft Teams enables you to mitigate compliance issues and quickly alert reviewers to policy violations.
Bring together ALL Microsoft Teams content in context
Message elements are displayed fully threaded as originally presented in Microsoft Teams, so you have complete contextual visibility into what happened when.
- Channels & Chat (private & group)
- Meetings (files, IMs, metadata, recordings)
- Files shared
- Emojis, GIFs, Stickers
- Reactions (likes, heart, etc.)
- Audio / Video
- Loop components
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Go beyond titles and metadata to accurately identify content
Optionally leverage the power of Artificial Intelligence (AI) to automatically classify and index messages, transcribe audio and video with speech-to-text, extract text content from PDFs and images with Optical Character Recognition (OCR), analyze a person’s sentiment, detect objects within an image or video, and identify entities such as a person, organization, time, event or location. [read more about AI for intelligent information governance in this blog]
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Monitor Microsoft Teams activity and ensure compliance
Prevent policy violations with optional AI-powered supervision and surveillance of Microsoft Teams content. When non-compliant keywords, phrases or behaviors are detected, alerts are automatically generated to meet supervisory review requirements, such as FINRA Rule 3110 and NYSE Rule 342, and protect against the exposure of sensitive information in compliance with privacy laws, such as GDPR and CCPA. [listen to the impact of privacy regulations on businesses in this podcast episode]
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Whitepaper
Considerations for Archiving MS Teams Content
Why organizations may need to reach out to third parties to provide additional archiving support.
Find Archived Microsoft Teams Content Quickly and Securely
In a single search, entitled users can retrieve archived files from all data sources connected to the platform.
Streamline e-Discovery and analytics
Precisely surface search results that are not just relevant to the search term but are relevant to the user, based on role, location, search history and other factors. Complete and accurate results can be managed and analyzed with case management and data visualization tools.
Users are a click away from archived content
Enable end users to find archived files directly, quickly and easily from within Microsoft Teams through the embedded Archive360 Search web application. Keep Teams data safe and compliant in a way that allows easy access and retrieval of Microsoft Teams content in its native format.
Control access and permissions at every level
Supports seamless authentication and provides role- and attribute-based access controls that ensure users can only view content they are entitled to access. Unauthorized access to sensitive data is actively prevented with optional anonymization, pseudo-anonymization and redaction, and all access and activity, system-wide is captured in an immutable audit trail.
Collaboration Meets Compliance
Empower your remote and mobile workforce and stay compliant with regulatory data retention requirements.
Effortlessly meet regulatory requirements
Policy-driven content classification, analysis and management automatically ensure Teams content retention, protection and disposition is consistently and defensibly managed to meet SEC, FINRA, MiFID II, FCA, FOIA (or state equivalent) and other regulatory requirements so the cost and burden of manually responding to investigations and protecting sensitive information is significantly reduced.
Easily respond to e-Discovery requests
Archive360 can capture and consolidate content from Microsoft 365 and systems enterprise-wide so you can quickly produce relevant Microsoft Teams communications, email, and other content in a single search, saving IT and legal stakeholders significant time, effort and costs on Early Case Assessments.
Control costs and confidently produce defensible evidence
Teams content can quickly consume storage and drive-up costs. Archive360 can automatically archive inactive Microsoft Teams content to less costly storage tiers as well as Write Once Read Many (WORM) storage to protect data from tampering or accidental deletion, recover deleted data and provide an immutable chain of custody.
