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Control Data Growth and Costs, Optimize System Performance and Ensure Compliance with Archive360’s Data Retirement Solution

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100+ Data Sources

Are retiring data to the Archive360 platform of a top 10 global bank.

 

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1 Platform

Used by top 10 global bank to retire and provide entitled access to over 2 billion objects of highly restricted data

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150+ Petabytes

Of data securely retired and compliantly managed by Archive360 customers

 

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Data Retirement - Streamline the Management of Data Costs, Growth, and Risks While Securing Data Access

Meet regulatory data privacy and retention requirements with policy-based archiving, entitlement and disposition.

Organizations are producing an ever-increasing amount of data across many siloed applications and systems, making on-demand data access, discovery, compliance, retention management, and business intelligence both challenging and costly. Archive360’s data retirement solution enables organizations to archive and manage all types of less frequently accessed and sensitive data (structured, semi-structured, and unstructured) from any source (e.g., database, file system, home-grown applications) according to data governance policies to: 

  • Reduce storage and maintenance costs and manage data growth. 
  • Reduce cybersecurity, data privacy and preservation compliance risks. 
  • Improve system performance and optimize infrastructure. 
  • Provide on-demand access and cross-system visibility and control to entitled users from data collection through to disposition. 
  •  Scale cloud data services, storage, and processing as your performance and cost requirements change.  

Unified Governance of Data from Operational Systems

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Which Data Types Can I Retire? 

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THE CHALLENGE 

Data Risk and Volumes are Soaring, but Your Tolerance and Budget are Not 

Don’t let data retention requirements expose your organization to unnecessary risks and costs.

Data Growth

With data being produced not only by people, but also machines and sensors (Internet of Things), organizations, and the systems they operate, are often overwhelmed by data growth, the need to provide access to the data, and the challenge of turning that data into a core facet of their operations. Being able to identify when data risk outweighs its value and the data needs to be retired to a more secure, cost-effective, and compliant data governance platform is vital to managing those risks, reducing costs, and improving application and file system performance. 

Data Privacy

Data privacy regulations are not just about protecting personal information, beginning with Europe’s General Data Privacy Regulation (GDPR), data privacy regulations increasingly assign an individual’s rights to their data being held or processed by an organization, including the right to access and delete that data. As a result, organizations must consistently and defensibly protect, manage, and delete data from any system that contains an individual’s data as required.

Legal and Regulatory Retention Requirements

Legal and regulatory requirements to retain certain data, or records, for a defined period and do so in a way that facilitates its retrieval and maintains its integrity or authenticity is necessary to explain past events, support operational activities and resolve disputes. Over time these requirements contribute to data growth, reducing operational system performance, increasing internal and external cybersecurity risks, and increasing the complexity of responding to requests for data from multiple data sources. 

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THE SOLUTION 

Practice Data Retirement to Reduce Costs, Optimize Performance, Ensure Data Compliance 

Manage the risk and harness the value of your data.

 Self-Service Access

Enable users to access the data they need across applications without IT intervention, saving both IT and users the administrative burden.

  • Ensure users only have access to data they are entitled to see through role- and attribute-based access controls and classification-driven entitlements
  • Use analytics tools like Power BI, and Tableau to build charts, dashboards, and reports
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Reduce Costs and Administrative Burden 

Capacity-based software licensing models and infrastructure carrying costs associated with operational systems can be costly, especially in AI and analytics use cases. Offloading older, less active workloads can significantly reduce those costs, enabling you to lower administrative overhead, streamline retention management across many operational systems, and reduce the time and effort to respond to data discovery requests, such as litigation, regulatory inquiries, FOIA, and DSAR’s.

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Scale to Process Any Size Workload 

Ingest, index, search, manage, and export any size workload according to your performance and cost requirements. The Archive360 platform is built from the ground-up as a cloud-native solution that can elastically scale microservices, object storage, and data processing to handle petabytes of data, from hundreds of sources, distributed across hundreds of legal and regulatory jurisdictions and ensure it is managed consistently, compliantly, and cost-effectively according to your policies.

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Mitigate Legal, Data Privacy, Sovereignty & Retention Risks 

By removing less frequently accessed data from numerous operational systems and consolidating its management in the Archive360 platform, you can ensure:  

  • Data relevant to litigation is consistently and effectively collected and preserved
  • Compliance with data privacy obligations, including affirmative deletion requirements
  • Classification-based enforcement of data sovereignty requirements 
  • Defensible data with a complete audit trail  
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Manage Data Lifecycle & Risk 

Automatically manage data according to your legal, regulatory, and organization’s policies

  • Move data to different storage tiers to optimize cost and accessibility
  • Ensure data resiliency and business continuity through cross-geography data replication 
  • Ensure data retention and disposition are consistently managed
  • Ensure legal holds are consistently enforced
  • Ensure record authenticity and data sovereignty compliance with immutable, geo-location-specific data processing and storage
  • All archived data activity is logged with a full audit trail
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Lock Down Sensitive Information 

By moving critical and sensitive data from operational systems to Archive360’s platform, you can: 

  • Practice the zero-trust principle of least privilege
  • Minimize data access to select users only when needed
  • Eliminate unnecessary access to sensitive content through classification-driven entitlement to mask or hide fields
  • Bring Your Own [encryption] Keys (BYOK) and manage them in a separate environment (cloud or on-premises) apart from your data in the cloud for even greater control
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Key Benefits of Archive360 Data Retirement

  • Reduce Costs of

    • Operational storage - Move less frequently accessed data that needs to be retained to less costly, highly scalable Cloud storage. 

    • Managing Regulatory Retention Requirements – Easily analyze, classify, migrate, validate, retain, and dispose of data from operational systems according to policies and rules.

    • Meeting Data Sovereignty Requirements – Retiring, storing, and limiting access to operational data in a cloud environment within appropriate jurisdictions minimizes the cost and complexity of in-house deployments.

    • Data Privacy Compliance –Consolidating data out of operational systems reduces the costs for responding to data subject access requests and data privacy deletion obligations. 

  • Consistent Data Management - Classify data based on your long-term data management needs rather than an application’s data model, so all types of data across multiple systems is managed consistently and cost-effectively. 
  • On-Demand Access – Enable properly entitled users to access and analyze data from operational systems across the organization even if they are not licensed users of the source system. 
  • Massive Scalability – Keep data growth in control by moving any size workload of critical and less frequently accessed data from operational systems and make the data available through the Archive360 platform as quickly as needed based on your cost/ performance requirements. 
  • Mitigate Cybersecurity Risks – Minimize the number of people who have access by removing data from operational systems, reducing insider and external cybersecurity risks. 
  • Simplify Compliance With Legal Preservation Requirements – Automatically remove and retain information from numerous operational systems that is potentially relevant to a legal matter while establishing a complete chain of custody and audit trail. 

CUSTOMER SUCCESS STORY 

Top 10 Global Bank Streamlines Governance of all Critical Data Types from 100+ Sources 

“By implementing a centralized, cloud-based data governance strategy and the Archive360 Unified Data Governance Platform, we are not only streamlining the management of critical data, but we are well-positioned to leverage our archived data, analytics, and AI/ML tools to compliantly empower industry innovation.” 

- Executive Director 
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